Datenschutz – Realcube

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Data Privacy Policy

With this data protection declaration we would like to inform you about how we process personal data. The protection of your privacy is of the utmost importance to us, which is why compliance with legal data protection regulations is a matter of course for us.

Name and contact details of the person responsible

Realcube GmbH
Vertreten durch Dr. Uwe Forgber
Stollbergstraße 22
80539 München

Data Protection Officer

If you have any questions about our data protection measures, the processing of your data or the protection of your data subject rights, you can reach us and our data protection officer as follows:

External data protection officer

ePrivacy GmbH
vertreten durch Prof. Dr. Christoph Bauer
Große Bleichen 21, 20354 Hamburg

• If you have any questions or concerns regarding your data, please contact privacy@realcube.com.

If you would like to communicate directly with our data protection officer (for example because you have a particularly sensitive concern), please contact him by post, as communication via email can always have security gaps. When making your inquiry, please state that your concern relates to Realcube GmbH.

Personal Data

Personal data is any information about an identified or identifiable person. This includes the following categories of personal data that we process:

• Your contact details (first and last name, company, role/function, company website, email address, telephone number);

• Your correspondence with us;

• Log files with information about your visit to our website;

• Online identifiers (such as cookie IDs, IP addresses).

General information about cookies

A cookie is a text file with an identification number that is transmitted to the user's computer and stored there along with the other data actually requested when the website is used. The file is kept there for later access and is used to authenticate the user. Since cookies are just simple files and not executable programs, they pose no danger to the computer.

Depending on the Internet browser setting selected by the user, it automatically accepts cookies. However, this setting can be changed and the storage of cookies deactivated or set in such a way that the user is notified as soon as a cookie is set. If you deactivate the use of cookies, some functions of the website may not be available or may only be available to a limited extent. You can prevent the setting of cookies through our website at any time by adjusting the appropriate settings on the Internet browser used and thus permanently object to the setting of cookies.

Cookies that are already active can be deleted at any time using an internet browser or other software programs. We may work with partners who help us make our product offering more interesting to you. In this case, cookies from partner companies may also be stored on your hard drive when you visit our website (third-party cookies).

Persistent cookies remain on your device after you close the browser. These cookies can, for example, store your user preferences, such as language settings, and analyse user behaviour on our website. The storage period of persistent cookies corresponds to the respective term of the individual cookie (for us 12 months). These will then be automatically deleted.

Intended use

We process your data for the following purposes:

• to correspond with you;

• for advertising purposes, such as sending our newsletter;

• for quality assurance and statistics;

• to provide our service;

• for your participation in our events;

• for your participation in our surveys;

• to consider your application;

• to improve our service;

• to provide a test account for the Realcube Cloud platform.

Legal Notice

We rely on the following legal bases to process your data:

• Your consent, if you have given us such consent (Art. 6 Para. 1 lit. a GDPR);

• Initiation or execution of a contract with you (Art. 6 Para. 1 lit. b GDPR);

• Fulfilment of legal obligations (Art. 6 Para. 1 lit. c GDPR);

• Implementation of our legitimate interests (Art. 6 Para. 1 lit. f GDPR).

Legitimate interests

The purpose of processing your data is to protect the following legitimate interests::

• Improving our offering;
• Creation of statistics;
• Marketing purposes;
• Storage of our correspondence with you.

Requirement or obligation to provide data

Unless expressly stated, the provision of your data is not required or obligatory.

Storage period

We store your data:

• If you have consented to the processing, at most until you withdraw your consent;

• If we use the data on the basis of a legitimate interest, a maximum of one year;

• If there are statutory retention obligations, until the end of the retention periods;

• If we need the data to carry out a contract, at most for as long as the contractual relationship with you exists.

Data recipients

Piwik

We use Piwik PRO GmbH, Kurfürstendamm 21, 10719 Berlin, Germany for statistical, analysis and marketing purposes. We therefore process your online identification with us via this service. To object to data processing, contact privacy@realcube.com. The storage period for Piwik cookies is 13 months. For further information visit https://piwikpro.de/datenschutz/#product.

Freshworks

We use Freshworks GmbH (HRB 176669 B), Neue Grünstraße 17, 10179 Berlin to manage our vacancies and applicants. We therefore process your online identification and your correspondence with us via this service. To object to data processing, contact privacy@realcube.com. The storage period for Freshworks cookies is 12 months. For more information visit https://www.freshworks.com/privacy/.

Calendly

We use Calendly, a tool from Calendly, LLC, BB&T Tower 271 17th St NW, Atlanta, GA 30363, USA, to plan, prepare and track appointments. We therefore process data from you such as your contact details and your correspondence with us. To withdraw your consent, contact privacy@realcube.com. The storage period for Calendly cookies varies depending on the function and is a maximum of 1 year. For more information visit: https://calendly.com/de/pages/privacy.

LinkedIn Fanpage

We operate a LinkedIn fan page (“company page”) on LinkedIn, a service of LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland (hereinafter “LinkedIn”).

We use our Company Page to engage and communicate with LinkedIn members and visitors and to provide information about our company and its products and services. If you contact us, we may see the information that you have posted on LinkedIn as a LinkedIn member. If you share, like or comment on our content or if you mention our company profile on LinkedIn, we can also access this information. On Realcube's LinkedIn company page, we use the lead gen form to plan, prepare and track appointments like we do with Calendly. Therefore, we process data from you such as your name, email, company and your message to us.

When a member visits, follows or engages with the site, LinkedIn processes personal data to provide us with information (“Page Insights”) about it. This allows us to improve our marketing activities. LinkedIn processes data that the member has provided to LinkedIn, such as: the function, country, industry, length of service, company size and employment status data from the member's profile. In addition, LinkedIn will process information about how a member has interacted with our company page.

We have entered into an agreement with LinkedIn, the Page Insights Joint Controller Addendum (the “Addendum”). This User Agreement is part of the LinkedIn Pages Terms and defines the responsibilities of LinkedIn and us with regard to the processing of Page Insights. The Page Insights Joint Controller Addendum is available here: https://legal.linkedin.com/pages-joint-controller-addendum.

Further information about Page Insights and how you can exercise your rights as a data subject can be found in the “Page Insights information”. More detailed information about how LinkedIn processes personal data and how you can exercise your rights as a data subject against LinkedIn can be found in LinkedIn's data protection declaration, which is published here: https://de.linkedin.com/legal/privacy-policy.

Test account for the Realcube Cloud platform

You can apply for a test account (Realcube Light Account) for the Realcube Cloud platform on our website. We therefore process data from you such as your contact details and your correspondence with us. To withdraw your consent, contact privacy@realcube.com.

Your rights

As a data subject, you have the following rights:

• To request information about the processing of your data and to receive a copy of your personal data. You can request information about, among other things, the purposes of the processing, the categories of personal data that are processed, the recipients of the data (if there is a transfer), the duration of storage or the criteria for determining the duration;

• To receive the personal data concerning you in a structured, common and machine-readable format or to transmit it to another person responsible;

• To correct your data. If your personal data is incomplete, you have the right to complete the data, taking into account the purposes of processing;

• To have your data deleted or blocked;

• To have processing restricted;

• To object to the processing of your data;

• To revoke your consent to the processing of your data in the future
and

• To complain to the responsible supervisory authority about unauthorised data processing.

Status of the data protection declaration

If our processes change, we adapt the information.

Status of this data protection declaration: July 6, 2023

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